Frequently asked questions

Create your account, confirm your email, then add your business address and pick a plan. The Getting Started guide walks you through the rest, from adding your crew to sending your first quote.

Getting Started guide

Small field service businesses such as lawn care, landscaping, cleaning, HVAC, plumbing, electrical and handyman shops, from a one-person operation to a growing crew.

You can send your first quote as soon as your company details and one client are in. Payments, QuickBooks and Mailchimp can be connected later, whenever you're ready.

No download needed. FieldFoxx works in the web browser on any phone, tablet or computer. On a phone, add it to your home screen and it opens like an app.

No. Send a quote when the customer needs to approve the price first. For regular or already-agreed work, schedule the job and invoice it when it's done.

Yes. On the Clients page, use Import customers: download the CSV template, fill it in and upload it. Only the name is required. You can also include email, phone, address, lead source, tags and notes.

FieldFoxx costs $25 per month for up to 3 team members or $99 per month for unlimited team members. Both plans include recurring jobs (weekly, every other week or monthly), QuickBooks Online sync, and Mailchimp sync.

Yes. Every plan starts with a 30-day free trial with no credit card required. The trial waives the monthly subscription fee.

FieldFoxx charges a 1% platform fee on online card payments, on top of Stripe's standard processing fee. This fee applies to all online card payments, including during the free trial.

No. The 1% FieldFoxx fee applies only to online card payments. Checks and cash are free.

Stripe charges standard payment processing fees (typically 2.9% + 30¢ per successful card charge in the US, but rates vary by country and payment method). Visit Stripe's pricing page for current rates.

Yes. The account owner can cancel from Settings at any time, and the plan stays active until the end of the paid period. There are no long-term contracts or cancellation fees.

No. You can start your 30-day free trial without providing a credit card.

After 30 days, you'll need to add a payment method to continue using FieldFoxx. You can choose the Individual or Business plan at that time.

Yes. You can upgrade from Individual to Business at any time from Settings. Your billing will be prorated.

No. The Individual plan includes up to 3 team members for $25/mo flat, and the Business plan includes unlimited team members for $99/mo flat.

FieldFoxx is built and operated by Dustin Ward in Bartlesville, Oklahoma. Dustin answers setup and support calls at (405) 650-5237, and every account can get free setup help on the phone. FieldFoxx, LLC is the company on your invoice; there are no long-term contracts and you can cancel from Settings anytime.

For many small crews, flat FieldFoxx pricing can cost less than per-user tiers as you add people. Compare crew-size math on our alternatives guide, which lists dated per-user pricing next to FieldFoxx.

See prices by team size

Individual is $25 a month for up to 3 team members, including you. It includes reports, recurring jobs, the crew app, the client portal, and QuickBooks and Mailchimp sync. Business is $99 a month for unlimited team members, and adds the Leads pipeline with email threads and tasks, plus priority support.

See plans

Once online payments are on, customers can pay invoices and quote deposits by card from the email or from their client portal. You can also record cash and check payments yourself.

The account owner goes to Settings, then Online Payments, taps Connect Stripe account and finishes Stripe's steps. FieldFoxx also does a quick business review before payment links go live, and the status shows on that same card.

Card payments go to your own Stripe account, minus fees, and Stripe pays out to your bank on its regular payout schedule. FieldFoxx doesn't store your bank details.

Yes. Add a deposit to a quote as a dollar amount or a percent. Customers can pay it online when they approve, or you can mark it paid by cash or check. The deposit is credited on the final invoice.

Open the invoice and tap Record payment. Choose cash, check or other, add a check number if you like, and save. Part payments work too. There's no fee on payments you record.

Yes. Open the paid invoice and use Issue refund for all or part of a card payment. The money goes back to the customer's card through Stripe.

Yes. Turn on Invoice Reminders in Settings to email customers about unpaid invoices. You can also tap Send payment reminder on any overdue invoice.

Yes. On the Invoices page, tap Invoice completed jobs, pick the jobs, and FieldFoxx creates one invoice for each. Email them right away or review the drafts first.

Customers can pay by card or ACH bank debit in the client portal (ACH can take a few business days to settle). They can save a payment method and turn on autopay with consent. On site, use Collect payment now to show a QR code or payment link — not NFC card tap (that needs a native app). Cash and check can be recorded in the office. Online payments include a 1% FieldFoxx fee plus Stripe processing.

Yes, on every plan. Choose daily, weekly, every N weeks (every other week is weekly with interval 2), monthly by date, or monthly by nth weekday (for example the 2nd Tuesday). Let it repeat or set an end date.

On every plan, tap Weather day to move that day to another date or push the rest of the week back one day. You see each crew's load before you confirm, repeat visits stay on their normal schedule, and you can choose to send each client one text or email with the new date. Crews can also skip a visit with a reason, and you can let customers skip or pause visits from their portal.

Only if you turn it on. In Company Settings, you can let customers skip a visit or pause visits from their client portal, up to a cutoff you set (24 hours before the visit by default).

Drag it on the Dispatch board, or open the job and change the date or crew. On a phone, Dispatch has a tap-to-assign mode.

Technicians get My Day: their assigned jobs for today, tomorrow or this week, with directions, job notes and checklists. They don't see quotes, invoices or the dispatch board.

Admin helps run the business, Member handles office work like clients, quotes and invoices, and Technician is for field crew. Only the account owner can manage the subscription, online payments, QuickBooks and Mailchimp.

Yes. My Day can sort stops by time or by shortest drive, and Start route in Google Maps opens the next 10 stops in order.

Yes. Tap On My Way on the job and the customer gets a text or email with an ETA letting them know you're headed over.

Yes. Time starts when a crew member taps Start Job and stops at Mark Complete. Owners and admins see team hours in Reports.

No. Each client has a private portal link, found on their client page, where they can approve quotes, pay invoices and see their jobs. No password needed.

They open the quote from your email or their portal, choose any optional add-ons, and approve it online. If you asked for a deposit, they can pay it right there.

Yes. FieldFoxx gives you a Request page link to put on your website or social pages. New requests show up under Requests so you can follow up and quote them.

Yes. Clients get an automatic reminder by text or email the day before each visit, including recurring visits. You can turn this off in Company Settings.

Yes. Paste your Google review link in Settings, choose a delay after the visit is marked complete, and turn on automatic requests. FieldFoxx emails every client and texts those who agreed to SMS. You can also send a one-off request from a completed job.

Yes. Optional tips (10%, 15%, 20%, custom, or none) appear on the client portal and when you show a pay link or QR code. Tips are recorded separately on the invoice and in Reports. The FieldFoxx 1% platform fee is not taken from tip amounts; Stripe processing still applies to the full charge.

Yes. Under Templates, open the template library, pick a category such as lawn care or HVAC, preview examples, and copy services, job templates, contracts, and message presets into your company. Contract samples include a reminder to review with your attorney.

When a client replies to a quote, invoice or reminder email, it goes to the Reply-to email in Company Settings. Leave it blank and replies go to your login email.

Yes. Customer emails come from your company name, and your logo appears on quote and invoice emails once you upload it in Company Settings.

Yes, if they have agreed to texts. FieldFoxx sends day-before visit reminders, On My Way with an ETA, and weather-day or skip notices when you choose to tell the client. Clients with a mobile number who have agreed to texts get a text; everyone else gets the same message by email. Promotional messages are not sent, and clients can reply STOP to any text.

Yes, if you choose to. When you move a day's visits with the Weather day button or skip a visit, check the box to let clients know. You can choose to send each affected client one text with the new date or the reason for the skip, or an email if they can't get texts. Their regular schedule stays the same.

A mobile number on the client's page, and they must have agreed to texts. Texts go to the Phone field you save for each client, so keep it up to date.

Yes. Clients can reply STOP to any text to opt out. They'll still get emails.

Yes, with QuickBooks Online, on every plan. The account owner connects it in Settings under Accounting Sync, then taps Sync paid invoices to send paid invoices, and the customers on them, to QuickBooks. Sync runs when you tap it, 25 invoices at a time, and a one-time import can bring over older paid invoices.

Yes, on every plan. The account owner adds a Mailchimp API key and audience in Settings under Email Marketing, then syncs clients. Client tags can put different clients in different audiences.

Only to take card payments online. The account owner taps Connect Stripe account in Settings and follows Stripe's steps. Without Stripe you can still use everything else and record cash and check payments.

You do. You keep ownership of your business and customer data, as our Terms of Service say.

Terms

Yes. Email support@fieldfoxx.com and we'll help you export it.

Privacy policy

No. Card payments are handled by Stripe. FieldFoxx doesn't store full card details or your bank details.

The owner or an admin can remove that person from the Team page. You can also use Log Out All Sessions in Settings under Security to sign your own login out everywhere.

Export your customer list as a CSV from your old app and import it on the Clients page. Then set up your recurring jobs, and send new quotes and invoices from FieldFoxx going forward.

Getting Started guide

Customers: name, email, phone, address, lead source, tags and notes. Jobs, quotes and invoice history don't import, so keep your old records handy for reference while you switch.

Yes. The 30-day trial has no monthly fee and needs no card, so you can run a few real jobs in FieldFoxx before you switch over.

Yes. Send us a message or email support@fieldfoxx.com, and we'll help you get set up.

Contact support